Are you a sharp, organized Legal Secretary who thrives in a fast-paced legal setting? We'd love to have you on our team.
FT
Hybrid in NYC 4 days on site, 1 remote
Experience with Litigation, E-filing, creating table of authorities, typing, Microsoft Office
Seeking an experienced Legal Secretary to join a dynamic and fast-paced litigation team. This is an excellent opportunity for a detail-oriented and proactive professional who thrives in a collaborative legal environment.
Key Responsibilities
- Prepare, proofread, format, and redact legal documents and exhibits for filing
- Handle state and federal court filings, including electronic filing (e-filing)
- Stay current on court rules and filing procedures across New York and New Jersey
- Open new legal matters and manage document workflows and filing systems
- Retrieve legal research materials and court decisions (e.g., via Westlaw)
- Prepare correspondence, including cover letters for attorney billing
- Enter billing information into internal billing software systems
- Coordinate schedules for depositions, conferences, and maintain attorney calendars
- Process invoices and check requests for third-party vendors; follow up with accounting
Qualifications
- Minimum 3 years of litigation legal secretary experience
- Strong knowledge of litigation procedures, court rules, and e-filing processes
- Experience preparing Tables of Authorities
- Familiarity with both New York and New Jersey State and Federal courts
- Proven ability to work collaboratively with other secretaries and legal professionals
- Highly organized with the ability to manage multiple priorities in a fast-paced setting
- Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel)
- Strong communication skills, both written and verbal
- Current Notary Public license is a plus
